The General Assembly is the supreme and sovereign body of the Network. It is the framework for dialogue, consultation, guidance and decision-making on the activities of the Network.
It brings together the High-Level Representatives of the Member States’ institutions, who may be represented by another member of their team in the event of a
impediment. Delegates must have a formal proxy that gives them absolute legitimacy.

The proxy must be presented to the technical secretariat and the executive committee of the Network, if necessary, in order to participate in and vote in the General Assembly.
National associations of experts and professionals in public procurement may also participate in the meetings of the General Assembly, as associate members and observer members without the right to vote. The Official Representative of the Host Country shall preside over the General Assembly in his capacity as Chairperson of the Network.

The Executive Committee is the body responsible for the implementation of the annual work plan and any other decisions of the General Assembly. Its members (the country) are elected by the active members of the Region and approved by the General Assembly.

The Executive Committee is composed of five (5) active members whose representatives assume maximum technical responsibility in a body in charge of the award, control and regulation of the public procurement sector in their respective countries.

The structure of the Executive Committee is established on the basis of geographical criteria, with one Representative and one alternate Representative per region:

Zone 1: North Africa (RAN)

Zone 2: East Africa (EAR)

Zone 3: West Africa (WAR)

Zone 4: Southern Africa (SAR)

Zone 5: Central Africa (RAC)

The distribution of countries within the five (5) regions will be defined by the Rules of Procedure.

When approving the elected members of the Executive Committee by the different regions, the General Assembly will ensure that the Executive Committee is linguistically balanced.

The Executive Committee elects one of its members as Executive Coordinator of the Network, to lead its meetings. This election respects the principle of rotation within the Executive Committee.

If there are no candidates or if it is impossible to replace the representative of a Region, after a period of time defined by the Rules of Procedure, the other members of the Network may choose a representative from another Region to fill the seat.

Each member of the Executive Committee shall be elected for a period of two (2) years, non-renewable. During the General Assembly, a timetable will be defined in the agenda for each sub-region in order to elect its representative to the Executive Committee. The candidate with the highest number of votes among the members of the corresponding zone shall be elected.

If the Executive Committee thus elected is linguistically unbalanced, the General Assembly may ask the President of the network to conduct a consultation with the five (5) regions to correct the situation.

The procedure for selecting the members of the Executive Committee is detailed in the Rules of Procedure.

The Technical Secretariat is supervised by the Executive Committee. It is the day-to-day operational administration of the Network.

The Technical Secretariat has the following responsibilities:

  • Collect, process and disseminate all information and documentation concerning the African public procurement sector.
  • Produce and disseminate technical notes and/or studies carried out on the basis of this information, either by or subcontracted, and intended for members or other cooperation partners.
  • Collect and process information on members’ success stories and good practices in the form of a database.
    Develop relationships with organizations similar to the Network and with African and international funding institutions
  • Facilitate contacts between members in order to increase cooperation between them
  • Support the work of the Executive Committee in the design, approval and implementation of activities identified in the annual work plan, monitoring and evaluation of activities, as well as in managing and accessing international cooperation opportunities.
  • Assist the Executive Committee in the identification and management of resources for international cooperation.
  • Design and implement specific projects based on the guidance of the General Assembly and the Executive Committee, in particular those aimed at strengthening horizontal cooperation between the member institutions of the Network.
  • Maintain active relationships with organizations with similar objectives, such as professional associations, training institutes, multilateral banks, and civil society organizations.

Submit to the Executive Committee:
i. Draft agendas and texts to be considered
ii. Draft amendments to the Statutes and Rules of Procedure
iii. Action plans, activity reports and draft budgets
iv. Financial Statements
v. The draft conventions

  • Provide administrative assistance in the organization of meetings and events decided by other bodies of the Network.
  • Provide administrative support and assistance to study committees, working groups and ad hoc committees
    Archiving and transmitting documents.
  • Manage the Network’s database and website.
  • To defend the interests of the Network against third parties and to ensure the application of its texts
    Ensuring the implementation of the decisions and resolutions of the Network’s bodies.
  • The provisions relating to the functioning of the Technical Secretariat and its functional relations with other bodies are set out in the Rules of Procedure.